ADMINISTRATION OFFICER

Details

Closing Date2024/07/19
Reference NumberETH240704-3
Job Number10400004
Job TitleAdministration Officer
Job TypePermanent
Job GradeT10
DivisionNil
DepartmentSustainability And Resilience Co-Ordnation And Integration
BranchNil
Vacancy GroupSUSTAINABLE AND RESILIENT CITY INITIATIVES
Reporting ToManager (Policy Implementation)
Location – Town / CityDURBAN
Location – ProvinceKwaZulu-Natal
Location – CountrySouth Africa
Job PurposeTo provide efficient administration, coordination, archiving and messenger service for the
Sustainable and Resilient City Initiatives Unit. 
Key Responsibility Areas• Maintaining the administrative support function and systems, in line with up to date
council policies and procedures.
• Establish, manage and maintain the human resource administrative function for the
unit.
• Coordinates all audit matters as requested.
• Coordinates city fleet requirements for the Unit.
• Establishes and maintains an effective and adequate record keeping and archiving
system.
• Provides a general administration support function to the Unit, in line with up-to-date
municipal administration policies and procedures.
• Extracts, maintains and updates relevant policy and procedural records which includes
bylaws, ordinances, codes of practice, municipal manuals, unit and corporate circulars,
provincial and national gazettes.
• Maintains the dissemination and co-ordination of information.
• Develops and maintains a suitable database/registry and develops and maintains a
suitable documentation system and confidential database.
• Undertakes special projects and investigations into various matters affecting the
administration of the Unit.
• Coordinates all statistical reporting information for the Unit.
• Training of staff on administrative issues.
Competencies• Written Communication.
• Oral Communications.
• Attention to Detail.
• Ethics and Professionalism.
• Problem Solving.
• Planning and Organising.
• Business Processes.
• Use of Technology.
• Service e delivery orientation.
• Action Orientation.
• Resilience.
• Team Orientation.
Essential Requirements• Grade 12 (NQF Level 4) or equivalent and an Administrative certificate.
• Valid motor vehicle driving license
• 3 years relevant experience
•Computer Literacy.
Preferred Requirements•Diploma (NQF Level 6) in the Administration field or any other related and equivalent qualification.
•4 Years relevant experience.
Housing SubsidyYes
LeaveYes
Medical AidYes
Other AllowancesN/A
RemunerationBASIC SALARY (297 857.87 – R386 635.32 PER ANNUM)
13th ChequeYes
Contact NameHLENGIWE MHLONGO
Contact Telephone031 3227736

Policy

  • Priority will be given to applicants who are underrepresented in terms of race, gender and disability within the occupational level of the respective advertised posts.
  • Persons with disabilities are strongly encouraged to apply.
  • An employee may be deployed to any of the offices, depots or workplaces of the municipality within its area of jurisdiction.
  • Canvassing by councilors or officials in respect of these positions will lead to disqualification of the applicants.
  • Occupational assessments may be undertaken as part of the selection process.
  • You shall be required to undergo a pre-engagement medical examination.
  • Applicants who have not been contacted within three months from the closing date should consider themselves unsuccessful.

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